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First day at College - Vocational Courses

Since receiving an offer of a place at SGS College, please click the link below to see when your first day will be:

Filton WISE Stroud Queens Road

Important - Construction Filton Learners

Filton Campus Enrolment ONLY

Your first day of college will be on either the 2nd or 3rd September. You will be in college for a maximum of two hours so that we can check your enrolment details, allocate you to a tutor group and provide you with your induction timetable for the following week. Please bring the following with you:

  • your GCSE results slips/certificates - if applicable
  • pen and paper
  • digital device
  • any other certificates or information about your previous studies that you feel will be of use on the day
  • any information regarding support needs if appropriate
  • evidence needed for bursary application so we can support with completing

First day at College - AS & A2 Enrolment

  1. Pre-enrolment: On Thursday 12th August (GCSE Results Day) you will be emailed a Microsoft Form for you to officially accept your place on the A Level Programme, to acknowledge your subject choices and to upload your official GCSE subject results slip. The form will also be on the ‘Prepared Team’.

    Please do not worry if you have not met the entry criteria - staff will be available to provide you with advice and guidance to ensure you are placed on an appropriate course. The entry criteria can be found in the Prepared Team.

  2. AS Enrolment (Year 1 A Level):

    When you come in to enrol:

    • Please bring your GCSE results slip – we cannot enrol you without this
    • Be prepared to have your photograph taken for your ID card
    • You will be asked to sign a number of documents
    • You may be asked to sit entry assessments (GCSE level) for Maths and/or Science subjects
    • Have an idea of which enrichment choices you would like to sign up for (you will be sent a link to our enrichment brochure through the ‘Prepared Team’ over the summer)

    Enrolment for AS students will begin on Wednesday 25th August 2021 and you should arrive at the Sixth Form building (A Block) at the time allocated according to the first letter of your surname.

    Wed 25th Aug Surname Time
    AS Level A 12:30
    B 1:30
    C 3:30
    Thu 26th Aug Surname Time
    AS Level D-F 9.30
    G-H 11.00
    I-L 1.00
    M-O 3.00
    Fri 27th Aug Surname Time
    AS Level P-Q 9.30
    R-S 11.00
    T-Z 2:30
  3. Induction: You will next need to be in college for AS Induction. This is held on Monday 6th Sept, Tuesday 7th September and Monday 13th September. All three days will start at 9.00 so please make sure you arrive on time. You must attend all three days of induction. During induction you will:

    • Meet your tutor and tutor group
    • Get a full digital induction on our systems
    • Learn about the different services available in college
    • Learn about our study expectations
    • Receive your timetable
  4. Teaching: Teaching begins on the 15th September. On this day the full curriculum begins including tutorial and enrichment. Freshers Fayre for students is also on this day.

A2 enrolment (Year 2 A Level)

Enrolment for A2 students will be on Thursday 2nd September 2021 and you should arrive at the Sixth Form building (A Block) at the time allocated according to the first letter of your surname.

Thu 2nd Sept Surname Time
A2 A-F 9.30
G-J 11:30
K-M 1:00
N-R 2.00
S-T 3:00
U-Z 3.30

Important dates for A2 students:

A2 Induction – Fri 10th Sept 9.00 - This is when you will meet your tutor, learn about important changes to the A Level Programme and receive your timetable.

Teaching starts – Wed 15th Sept

If you have any questions, please do not hesitate to contact our faculty co-ordinator. [email protected]

We look forward to welcoming you to the A Level Programme at SGS Sixth.

First day at College - GCSE Plus

  1. Pre-enrolment: On Thursday 12th August (GCSE Results Day) you will be sent a Microsoft Form through an email for you to officially accept your place on the GCSE Plus Programme, confirm your subject choices and upload your GCSE results slip (if you have taken GCSEs previously). This will allow us to ensure that all students on the course are suitable for the programme. The form will also be placed on the ‘Prepared Team’.

  2. Enrolment: Students will need to come into the college on either Tuesday 31st August or Wednesday 1st September in a time slot according to the first letter of your surname in the table below:

    Tue 31st Aug Surname Time
    GCSE Plus A-B 9:30
    C-F 10:30
    G-J 11:30
    K-M 1:00
    N-R 2.00
    Wed 1st Sept Surname Time
    AS Level S-V 9.30
    W-Z 10:30
  3. When you come in to enrol:

    • Bring in your GCSE results slip, if you have already taken GCSEs
    • Be prepared to have your photograph taken for your ID card
    • You will need to sign documents to commit to the course
    • You may need to sit some entry assessments depending on the subjects you have chosen
    • Have an idea of what enrichment choices you would like to sign up for (students will be sent a link to our enrichment brochure through the ‘Prepared Team’ over the summer)

    When you come to college on this day, please go to the SGS Sixth Form. This is located across the road from the main campus on Filton Avenue, opposite ‘Flying Start’ children’s nursery on College Way.

  4. Induction: Students will next need to be in college for GCSE induction. This is held on Wednesday 8th, Thursday 9th and Tuesday 14th September. Students are required to attend all three days of induction. During these three days you will:

    • Meet your tutor and tutor group
    • Get a full digital induction on our systems
    • Have explained the different services in the college
    • Have explained our study expectations
    • Receive your timetable
  5. Teaching: Teaching begins on the 15th September. On this day the full curriculum begins including tutorial and enrichment. Freshers Fayre for students is also on this day.

    If you have any questions, please do not hesitate to contact our Faculty Co-ordinator. [email protected]

    We look forward to welcoming you to the GCSE Plus Programme at SGS Sixth.

What You Need To Bring

Please ensure you bring with you:

  • All your exam results slips / certificates whatever grades received. These are VERY IMPORTANT, as we need your results in order to confirm your course.
  • A pen, pencil and paper.
  • Any other information that you're chosen area of study have asked you to bring.

I Didn't Get the GCSE Results Required For My Course

If you didn't get your expected grades – please do not panic! On GCSE results day we will have members of teaching staff and our careers team available who can discuss your options with you – do not worry, we will have an offer for you.

We will text all applicants on GCSE results day (12 August) and you can request we contact you to confirm your study programme.

Fees/Costs and Financial Support Explained

Have you have considered all potential costs involved in studying your chosen course? For example: Will you be invoiced for tuition, exam and/or material fees? Will you have travel costs? Do you have children that you will need to put into childcare? Will you need to have a DBS check, pay a professional membership fee, or do you have to purchase books, equipment or materials? Maybe you have a long day at College and will need to purchase food and drinks.

Do you know how you will be covering these costs? Remember that all invoiced costs will be payable by the first day of your course and can be paid directly via the College payment portal. You may however prefer to spread the cost of the payments or, if applicable, apply for one of our financial support schemes.

Table A below, shows you the type of fees that you may be invoiced for and the schemes available, that if awarded could waive these fees. Table B lists the various schemes and provides a general overview of the fee/cost area they could support with. To find out more about the financial support schemes that may be available to you, visit the MMS webpage www.sgscol.ac.uk/mms and go to the section entitled ‘What Funding Support Options are Available’.

TABLE A: Shows the type of fees that you could be charged and when those fees may be waived:

Course fees that may be invoiced Fees may be waived if:

Tuition Fees:

Are payable by learners aged 19 years and over on 31 st August 2021

  • A Legal Entitlement is applied for and awarded
  • A Low Income or Benefit Waiver is applied for and awarded
  • If course and learner are eligible for funding under the National Skills Fund Adult offer
  • If aged under 19 on 31st August on first year of course and topping up or going into the second year of course in 2021/22
  • If 19-24 and in receipt of an EHC Plan

Exam Fees, (cost of registering the qualification with the Exam Board/Awarding Body) :

Are payable by learners aged 19 years and over on 31 st August 2021 who are enrolling on the first year of their course

PLEASE NOTE: Exam retake fees may be payable by all learners (any age).

  • A Legal Entitlement is applied for and awarded
  • A Low Income or Benefit Waiver is applied for and awarded
  • If course and learner are eligible for funding under the National Skills Fund Adult offer
  • If aged under 19 on 31st August on first year of course and topping up or going into the second year of course
  • If 19-24 and in receipt of an ECHP

Material Fee:

Some course fees may include a material fee charge to support with the cost of materials/resources required to complete the course. Payable by any learner on relevant course (any age)

  • A Bursary is applied for and awarded
  • A Legal Entitlement is applied for and awarded
  • A Low Income or Benefit Waiver is applied for and awarded
  • If course and learner are eligible for funding under the National Skills Fund Adult offer

Trip Fees:

Will not be charged up front, but optional trip fees may be charged throughout the course, depending on the study programme.

N/A

TABLE B: Shows the various financial support schemes and general overview of the financial support fee/cost area they could support with:

Schemes

Support Information

Flexible Payment Plans:

Administered on behalf of SGS College by FlexPay. You can opt to spread the cost of your tuition fees using our Instalment plan option

  • Instalment plans are generally set up to be completed 30- days before your course end date
  • If you start your payment plan before you course starts then you could set up your plan over a longer payment period
  • A monthly £6 administration fee will be applied with this option

Bursaries:

16-18 Bursary

Vulnerable Young Person Bursary (VYP)

19+ Hardship Bursary

19+ Advanced Learner Loan Bursary

  • Will pay the cost of any invoiced material/exam fees directly to the relevant department
  • May provide support with other required course related costs
  • May provide support with travel costs if live 2 miles or more from college site you are attending
  • If you are 20 plus then a Childcare Support Scheme is also available

Education Maintenance Allowance (EMA) :

For those aged 16-19 and living and travelling from Wales

(External Scheme)

  • A weekly award paid fortnightly

Free College Meals:

For those in scope for 16-18 Funding, including returners and those with an EHC Plan

  • Daily allowance whilst in College to spend on food and drink from the College facilities

Care 2 Learn:

Young parents aged up to 19 who require support with Childcare

(External scheme)

  • Support with childcare costs whilst studying at College

Legal Entitlement:

For those aged 19-23 who have not achieved a Full Level 2* or a Full Level 3**

*Level 2 - For Example: 5 GCSE’s in five subjects, each at grade C or above, or grade 4 or above, or a Technical Certificate at Level 2

**Level 3 - For Example: i.e: 2 A Levels, 4 AS Levels or Tech Cert at level 3

  • If awarded will pay for your tuition and exam fees (+ material fees if invoiced)

Fee Waivers:

For those aged 19 and over, who are completing a Level 2 course or below, and are either on a low income or on benefits

  • If awarded will pay for your tuition and exam fees (+ material fees if invoiced)

National Skills Fund:

A list of eligible courses for those aged 19 and over who are either in work or recently unemployed, and who wants to achieve their first Full Level 3 qualification

  • If awarded will pay for your tuition and exam fees (+ material fees if invoiced)

Advanced Learner Loan

For those aged 19 and over who are studying a Level 3 course or above

  • If awarded will pay for your tuition and exam fees (+ material fees if invoiced)

Your Financial Data

Please read the SGS College Privacy Statement (www.sgscol.ac.uk/privacy) for information on how your financial data may be shared with third parties who provide services including, for example, the provision of Credit Control, Debt Collection and Payment Plan Services (such as Oriel Collections Limited) and/or if under the age of 18 parent(s) or guardian(s) within the same household.

PLEASE NOTE:

  • As Funding may be limited we recommend applying for financial support before starting at SGS College.
  • Financial support from the Money Management Service team may not covers all costs. You are likely to still have costs left to pay even if you are awarded a bursary or any other form of financial support the MMS team may be able to offer.

Exams & Exam Re-sits

If you fail to attend an exam or do not give the Exams Department at least 48 hours' notice that you are unable to attend, this will be recorded as a "No Show". Re-sit fees may be charged when you re-sit your exam. The Exams team will confirm any costs when you re-register.

SGS College Holiday & Term Dates 2021/22

Term Time Absence
The College does not support learners taking holiday in term time and will record it as unauthorised absence against your attendance rate. We believe full attendance supports a learner to achieve their full potential.

Please make sure if you are absent from college for any reason you report it using our online form and contact your department.

View College Term Dates

Education, Health and Care Plan

If you have an Education, Health & Care Plan as a result of requiring a high level of support for your learning difficulty/disability or physical/sensory disability please let us know by emailing [email protected] so that we can liaise with the appropriate Local Authority. We will be unable to provide the required support without agreeing provision and funding with the Local Authority first so please get in touch with the Learning Support department and let us know what your needs are.

Taster Days

If you could not attend your "Taster Day" – please don't worry. Activities you would have undertaken will be covered during your induction.

Probation Period & Progression

South Gloucestershire and Stroud College runs a probation system and all learners are classed as being on probation during the first five weeks of their course. During this period, you will be assessed based on attendance, attitude, punctuality, aptitude and performance and this will be clearly stated within your course handbook which is issued to all learners at the start of their course. In addition, to pass your probationary period you will need to have either paid for your course in full or arranged a bursary or instalment plan.

Within your course handbook, it also states what you need to do in order to progress to the next level of your programme. This will be based on end of course achievement, attendance, attitude and disciplinary record.

Learner ID Badges & Departmental Zones

You will be provided with a valid ID card and lanyard. It is important that you wear this at all times whilst on College premises. The safety of all our learners is paramount to the College ethos and the wearing of ID cards and lanyards, plus being based in a dedicated departmental zone are mechanisms of knowing who should and, more importantly, who should not be on site. It is also a key employability skill.

Regular spot checks will be made and any learner who is not wearing their ID will be requested to purchase a replacement at a cost of £2.00. These will be available from our Customer Experience Teams at each of our campuses.

We have many learners who come into College and see this as their only safe haven and we must be able to continue to ensure that they always view it as such.

Details of the Departmental Zones and lanyard colour can be viewed by clicking here.

College Parking

SGS College runs a managed parking service at its WISE, Filton and Stroud sites.

The College is committed to ensuring we have a safe parking environment for learners, staff and visitors. The service ensures parking facilities are managed so they are not overloaded beyond capacity with non-users of the facilities and that responsible parking is adhered to.

If you wish to park your vehicle onsite you must register it by 1 st October; after this date all parking queries / fines will be managed directly by the parking company CPM UK, not SGS College.

For further information and to register your vehicle please visit the link below:

www.sgscol.ac.uk/college-parking

Please note, parking is run on a first come, first served basis so is not guaranteed at any site.

Vaccinations for Those Over 18

As you will have seen, the NHS COVID-19 vaccination programme is now open to everyone aged 18 and over. With many students now eligible, the NHS nationally has asked for our support to help get the message to students and get them protected as quickly as possible.

There is a concerted push to maximise engagement with the NHS putting on additional vaccination centres, many of which will be operating on a walk-in basis, allowing students to get their first dose quickly and easily. The full list of sites is searchable by postcode here .

Debt Process

If you do not pay your fees as agreed then we have a formal debt process that is outlined below:

Dell Computer Discounts

We are working in partnership with Dell Computers to enable SGS learners to access discounts on laptops and other items. Please visit https://www.sgscol.ac.uk/bursary-it-support-options to view full details on these offers.

Lateral Flow Testing at the Start of the New Academic Year

Lateral Flow Testing may be required onsite during the first 2 weeks of you studying at SGS College. We are awaiting further government guidance and will update learners when this is confirmed.