EHCP Administrator

EHCP Administrator

Role Information:
Reference: REQ001474
Location: Stroud Campus
FTE Salary: £25,287.00
Actual Salary: £22,506.75
Contract Type: Permanent, Term Time Only
Working Hours: 37 hours per week, 40 weeks per year

At SGS, we are proud to be an Equal Opportunities and Disability Confident employer. We encourage applications from individuals of all backgrounds, experiences, and communities, and are committed to creating an inclusive environment where everyone can thrive.

Term-Time Only Contracts will incur a salary adjustment if the start date is after 1st September.

Financial Rewards and Benefits:

• Opportunity to make a positive impact within the community and on learners’ lives
• Competitive Pension Scheme- Corporate and support roles have access to the Local Government Pension Scheme (LGPS), a flexible and pension accessible from the age of 55, with generous employer contributions of 16%.
• Generous Annual leave entitlement plus the 8 bank holidays- 25 days corporate and support functions, increasing to 30 days after 5 academic years’ service (Full-Time Equivalent).
• Two weeks leave during the Christmas closedown period largely supported by the discretionary closure days provided by the College.
• Extensive professional development with ongoing support for your personal & professional development, including 25% tuition discount for immediate family of SGS employees.
• Family friendly policies and a proven commitment to supporting flexible working practices
• Access to ‘My Lifestyle’ discounted shopping benefits, cycle to work scheme and a Technology Salary Sacrifice Scheme
• Free Annual Eye test
• All staff members can buy a TOTUM card(formerly known as NUS Extra cards), as part of being an affiliate member of the Students' Union 
• Staff have access and supported to be part of inclusive or sustainable staff networks and communities
• Free car parking at all campuses (Except Queens Road Art School)
• Access to a wide variety of external health and wellbeing resources
• Subsidised onsite catering services including Costa Coffee

South Gloucestershire & Stroud College has an excellent reputation for delivering further education and work-based programmes in a range of subjects – from business to sport, construction to media, GCSE’s and A Levels to Honour Degree level programmes.

Our experienced and passionate staff work hard to help students and colleagues achieve their personal challenges and career goals. We are proud of SGS and committed to making the College the best it can be. We are currently working hard to achieve “Outstanding” status after being classified as “Good” in our last inspection. For more information, please visit https://www.sgscol.ac.uk/

We have an exciting role of EHCP Administrator within our Additional Learning Support team!

Key Tasks and Responsibilities

• Provide high-quality administrative support for EHCP processes, including annual reviews and associated documentation.
• Maintain and update learner data systems (MIS, spreadsheets, Promonitor) and ensure accurate recording and submission of documentation.
• Check and compare EHCP amendment notices and upload targets to internal systems.
• Coordinate review processes, including sending reminders, monitoring responses, and arranging review meetings where required.
• Liaise with parents/carers, Local Authorities, schools, and internal teams to gather and share key learner information.
• Manage enquiries and administrative workflows, including email triage, document filing, and ensuring compliance with GDPR.

Beneficial Skills & Qualifications

• GCSE (or equivalent) in English and Maths.
• Strong administrative experience, ideally within education, SEND, or FE settings.
• Proficiency in Microsoft Office and digital systems (e.g. Excel, Word, MIS/databases).
• Excellent organisational skills, time management, and attention to detail.
• Strong written and verbal communication skills, with the ability to liaise with multiple stakeholders.
• Ability to prioritise workload and work under pressure, maintaining accuracy and professionalism.

Please apply online by: Monday 6th July

Expected Interview Date: Wednesday 15th July

If you have any queries please contact [email protected]

SGS College is committed to safeguarding children and vulnerable adults. All employment offers are contingent upon satisfactory references, an Enhanced DBS check, and additional checks and online searches in accordance with KCSIE guidance.