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Job Reference 1809727Apprentice AdministratorThe Apprentice Administrator is appointed to undertake day-to-day administration requirements of The Door, and in particular supporting Intensive Support staff and their volunteers.

Apprenticeship Summary

Duties may include:

  • Be the ‘first contact’ for the charity, acting as receptionist handling door enquiries and welcoming visitors, and handling and forwarding phone and email enquiries
  • Handle incoming and outgoing post
  • Manage room and hot desk bookings
  • Ensure that The Door’s Salesforce database is fit for purpose for reporting outputs, impacts and outcomes
  • Ensure all staff have adequate administrative support though regular check ins with team members
  • Manage the day-to-day requirements of the office, including ordering of stationery, office and kitchen supplies, and preparation of meeting rooms for events and training courses
  • Support the Intensive Support Team in the end-to-end administration of mentoring relationships for young people and parents, including arranging meetings, supporting parenting courses, maintaining records and data reporting
  • Provide administrative support for volunteer recruitment and training, including contributing to the development of NIMBLE training courses, and supporting volunteer activities
  • Maintain spreadsheets for processing and presenting data
  • Produce marketing materials including posters, flyers, leaflets and cards
  • Manage on-site security/visitor protocol including the production of ID badges
  • Provide IT ‘first aid’ to staff and support them in learning how to use systems
  • Maintain a safe and friendly working environment
  • Support the Operations and Marketing Coordinator in collating and distributing newsletters and website content and maintaining The Door’s mailing lists
  • Providing administrative support to the Community Youthwork Team, including monitoring of social media interactions and processing of forms
  • The administration and running of events and meetings including the annual awards night
  • Producing timely quantitative and qualitative reports for the Service Delivery Team
  • Providing updates to social media pages for the Service Delivery teams as when required
  • Producing and processing surveys, questionnaires and other data capture
  • Ensuring that all staff and volunteers have up to date DBS checks including completing checks and maintaining records
  • Providing cover for them in their absence
  • Any other tasks commensurate with the role
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Closing Date:
7 Feb 2022

Wage:
£160.95 - £303.77, Weekly

Working week:
Mon-Fri, shifts TBC.

Expected duration:
18 months

Possible start date:
21 Feb 2022

Date posted:
4 days ago

Apprenticeship level:
Advanced

Reference number:
1809727

Positions:
1 available

Contact

Nikki Mann07984540874
[email protected]

Requirements and prospects

Desired skills

  • High level of IT competence, including proficiency with MS Word, Excel, PowerPoint and Publisher
  • Experience of CRM systems, website management/upkeep and use of social media, production of marketing materials and video editing are desirable

Personal qualities

  • An awareness of the issues facing vulnerable young people
  • The ability to communicate effectively with both adults and young people
  • The ability to organise own time and work on own initiative, maintaining clear and appropriate boundaries
  • A commitment to personal development and spiritual wellbeing
  • Able to be self-critical and work within an environment of mutual accountability

Desired qualifications

GCSE or equivalent at Grades A*-C or 4-9 in maths and English (or equivalent) in maths and English. are preferable however this employer will also consider applicants who are willing to develop these through additional training to include functional skills as part of the apprenticeship programme.

Having the right attitude, work ethic and commitment to your education as well as your employment are essential requirements to this role.

Future prospects

A full-time position may be offered following a successful apprenticeship. The Door have previously employed four apprentices, all of whom progressed to permanent roles.

Things to consider

This role is required to support a small number of out-of-hours events during the year including our annual Awards Night. These are paid and due notice is given.

Staff are encouraged to volunteer at fundraising events throughout the year such as street collections. These are often weekend or evening activities and are all optional.

There may be times when you are required to work alone in the office for short periods of time.

About the employer

At The Door, we believe in the potential of every person. The Door exists because every young person and their parents need to feel safe, happy and valued, with the best possible opportunity to reach their potential. The Door is a Christian-based youth project, established in 1991 for the benefit of all young people aged 11 to 25 and their families. We pride ourselves on being a needs-led organisation, working closely with young people, parents, carers or whole families to offer the right support for them.

Employer
The Door
https://www.thedoor.org.uk

Address
44-45
Stroud
GL5 1AN

Training

  • Level 3 Business Administrator Apprenticeship Standard

SGS has elected to deliver the on-programme learning using the Level 3 for the Business Administrator.

The standard is assessed by a range of methods to meet all the knowledge, skills and behaviours.

Evidence will be collated within a portfolio of evidence.

To achieve the full Level 3, all units must be passed, meeting the assessment criteria. College attendance is mandatory for all apprentices.

Training Provider
South Gloucestershire and Stroud College

Contact
Nikki Mann07984540874
[email protected]

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